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BOOKING TERMS AND CONDITIONS

YOUR CONTRACT IS WITH Roaming Spirit Retreats Ltd. Company Registration Number 10479944 of 1 The Old Factory, Bryn Road, Llanfairfechan, LL33 0SA, UK

1. Booking & Payment

By making a booking with Roaming Spirit Retreats Ltd, you confirm that you have read, understood and accepted these Booking Terms & Conditions.

 

Your booking is only confirmed once we have received your booking form, the required payment and have issued you with a written booking confirmation by email.

Deposit

 

A non-refundable and non-transferable deposit of £200 or £500 (depending on the retreat) is required to secure your place.

Your deposit secures both your retreat place and your preferred room selection (subject to availability).

 

The deposit is non-refundable and non-transferable in all circumstances, including cancellation by the guest, illness, injury, change of personal circumstances or inability to travel.

For this reason, we strongly recommend purchasing comprehensive travel insurance immediately after booking.

 

Balance Payments

 

The remaining balance is due 10 weeks before the retreat start date.

Where monthly payment plans have been agreed, payments must be made on time. Failure to maintain your payment plan may result in your booking being cancelled and any monies paid retained in accordance with our cancellation policy.

 

Bookings made within 10 weeks of departure require full payment at the time of booking.

2. Cancellation or Changes by Roaming Spirit Retreats Ltd

We reserve the right to cancel or postpone any retreat due to insufficient numbers, safety concerns or circumstances beyond our control.

If we cancel a retreat:

  • All monies paid will be refunded in full, or
  • You may transfer your booking to another retreat or rescheduled date.

We are not responsible for any costs incurred by you, including flights, accommodation, transfers, travel insurance or any other travel arrangements booked independently.

We shall not be liable for cancellation or changes caused by events beyond our reasonable control including (but not limited to):

  • adverse weather
  • pandemics
  • natural disasters
  • government restrictions
  • industrial action
  • terrorism
  • transport disruption
  • force majeure.

Roaming Spirit Retreats Ltd will not be responsible for any monies you have paid for travel to and from the retreat.

3. Mandatory Travel Insurance

Comprehensive travel insurance is a mandatory condition of booking all residential retreats.

 

Your policy must include cover for:

 

  • medical expenses
  • cancellation
  • curtailment
  • travel delays
  • personal belongings
  • emergency repatriation
  • any activities you intend to participate in during your retreat.

Guests are required to provide their travel insurance provider and policy number on the Guest Information Form no later than 8 weeks before the retreat.

 

Failure to provide valid travel insurance details may result in your booking being cancelled without refund.

 

We strongly recommend purchasing your travel insurance immediately after paying your deposit.

4: CANCELLATION BY YOU

All cancellations must be made in writing by the person who made the booking.

The date we receive your written cancellation will determine the cancellation charges.

 

Cancellation Charges

 

Deposit

 

Your deposit is 100% non-refundable and non-transferable.

In addition:

90 days or more before departure
Deposit retained.

 

30–89 days before departure
75% of the total retreat cost is payable.

 

Less than 30 days before departure
100% of the retreat cost is payable.

 

We strongly recommend claiming any losses through your travel insurance provider.

5: ADVANCE GUEST INFORMATION

All guests must complete our confidential Guest Information Form no later than 8 weeks before travel.

This allows us to:

  • understand any medical conditions
  • accommodate dietary requirements where possible
  • prepare for your arrival
  • obtain emergency contact details
  • record your travel insurance details.

Failure to complete the Guest Information Form may result in you being unable to participate in the retreat.

6: FOOD ALLERGIES AND DIETARY REQUESTS

Any allergies or dietary requirements must be advised before booking.

Whilst we will do everything possible to accommodate dietary needs, we cannot guarantee that every request can be met.

If we are unable to safely accommodate your dietary requirements and you choose not to attend, our normal cancellation policy will apply.

7: GUEST CONDUCT

We aim to provide a welcoming, safe and respectful environment for everyone.

Any guest displaying behaviour including:

  • abusive language
  • aggression
  • violence
  • harassment
  • discrimination
  • excessive alcohol consumption
  • illegal drug use
  • behaviour affecting the enjoyment or safety of others

may be asked to leave immediately.

No refund will be given in this circumstance and all costs for early departure must be met by the guest.

8: RETREAT PRICES

Unless otherwise stated, retreat prices include:

 

  • accommodation
  • meals detailed within the itinerary
  • scheduled yoga classes
  • guided walks
  • retreat activities listed as included.

Prices do not include:

 

  • flights
  • travel insurance
  • visas
  • optional excursions
  • personal spending
  • airport transfers unless specifically stated within the retreat description or booking confirmation.

9: TRAVEL ARRANGEMENTS

Guests are responsible for arranging their own travel unless otherwise stated.

Where a retreat includes a group airport transfer, this will be clearly stated within the retreat information and booking confirmation.

We may recommend suitable flights but cannot accept responsibility for changes, delays or cancellations made by airlines or transport providers.

10. Health & Participation

By attending a retreat you confirm that you are medically fit to participate.

You agree to advise us of any medical conditions, injuries or health concerns before travel.

 

Participation in yoga, hiking, swimming, paddleboarding, horse riding or other activities is entirely at your own risk.

We recommend consulting your GP before attending if you have any concerns regarding your health.

11. Liability

Whilst every reasonable care is taken to provide a safe retreat experience, participation in yoga, outdoor activities and adventure experiences carries an inherent level of risk.

 

Roaming Spirit Retreats Ltd accepts no liability for injury, illness, loss or damage except where caused by our proven negligence.

Optional excursions booked independently are not our responsibility.

12. Passports & Entry Requirements

Guests are responsible for ensuring they have:

 

  • a valid passport
  • any required visas
  • vaccinations
  • health documentation
  • entry requirements for the destination country.
This contract is made on the terms of these Booking Conditions, which are governed by English and Welsh law and the exclusive jurisdiction of the English and Welsh Courts.

13. Complaints

If you experience any issue during your retreat, please notify your retreat host immediately so we have the opportunity to resolve the matter.

 

If your complaint cannot be resolved during the retreat, it must be submitted in writing within 14 days of your return.

14. Photography & Marketing

During our retreats, photographs and short videos may be taken by Roaming Spirit Retreats Ltd to capture the experience and atmosphere of the retreat. These images may be used for marketing and promotional purposes, including on our website, social media platforms, printed materials and future retreat advertising.

By attending a retreat, you consent to being included in group photographs and videos unless you notify us in writing before the retreat begins or inform your retreat host on arrival that you do not wish to appear in any promotional material.

We will always respect your privacy and will never intentionally use photographs that may cause embarrassment or discomfort. Where practical, we will seek your permission before using close-up individual photographs for marketing purposes.

If you choose to opt out, we will make every reasonable effort to ensure you are not featured in any promotional images or videos.

15. Governing Law

These Booking Terms & Conditions are governed by the laws of England and Wales. Any disputes arising from these Terms & Conditions shall be subject to the exclusive jurisdiction of the Courts of England and Wales.

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Booking Terms & Conditions

Last Updated: June 2026

Welcome

Thank you for booking with Roaming Spirit Yoga Retreats. These Terms & Conditions are designed to ensure a safe, enjoyable, and transparent experience for all guests.
By making a booking, you agree to the terms outlined below.

1. Booking & Deposits

A booking is confirmed once the required deposit or full payment has been received.
For residential retreats, the deposit secures your place and is deducted from the total retreat cost.
The remaining balance must be paid by the date specified at the time of booking. Failure to pay the balance by the due date may result in your place being released.
Day retreats and one-day events generally require full payment at the time of booking unless otherwise stated.

2. Payment Terms

All prices are displayed in GBP (£).
Payment can be made through the methods available on our website.
Booking confirmation and payment receipts will be sent via email.

3. Cancellation by Guest

Residential Retreats

Deposits are non-refundable unless otherwise stated.
If you cancel your booking:
  • More than 60 days before the retreat start date: any payments made beyond the deposit may be refunded.
  • Between 30 and 60 days before the retreat start date: refunds may be offered only if your place can be filled.
  • Less than 30 days before the retreat start date: payments are generally non-refundable.

Day Retreats & Events

Cancellations made at least 14 days before the event may be eligible for a refund or transfer.
Cancellations made less than 14 days before the event are generally non-refundable.

4. Transfers

If you are unable to attend, transfer requests may be considered at the discretion of Roaming Spirit Yoga Retreats.
Any transfer is subject to availability and may incur administrative costs.

5. Cancellation by Roaming Spirit Yoga Retreats

In the unlikely event that a retreat, event, or workshop must be cancelled due to unforeseen circumstances, guest safety concerns, venue issues, or insufficient bookings, participants will be offered:
  • A full refund of monies paid, or
  • The option to transfer to a future retreat or event.
Roaming Spirit Yoga Retreats cannot be held responsible for any travel, accommodation, insurance, or other personal expenses incurred.

6. Health & Wellbeing

Guests are responsible for ensuring they are physically and medically able to participate in yoga sessions, walks, outdoor activities, and retreat experiences.
Please inform us of any medical conditions, injuries, dietary requirements, allergies, or accessibility needs prior to attending.
Participation is voluntary and guests are encouraged to work within their own limits at all times.

7. Travel & Insurance

Guests are responsible for arranging their own travel unless otherwise specified.
For residential retreats, we strongly recommend obtaining suitable travel and cancellation insurance.
Guests are responsible for any personal belongings brought to retreats or events.

8. Liability

While every effort is made to provide a safe and enjoyable environment, participation in yoga, outdoor activities, walks, water-based activities, and other retreat experiences is undertaken at your own risk.

Roaming Spirit Yoga Retreats accepts no liability for injury, illness, loss, damage, or personal expenses except where required by law.

Nothing in these Terms & Conditions excludes liability for negligence resulting in death or personal injury where such exclusion would be unlawful.

9. Photography & Media

From time to time, photographs or videos may be taken during retreats and events for promotional purposes.
If you do not wish to appear in photographs or marketing materials, please inform us before or during the retreat.
We will always respect your preferences wherever reasonably possible.

10. Retreat Changes

Occasionally, retreat schedules, instructors, activities, venues, or accommodation arrangements may need to change due to circumstances beyond our control.
Where possible, guests will be informed of any significant changes in advance.

11. Code of Conduct

We strive to create welcoming, inclusive, and respectful experiences for all guests.

We reserve the right to remove any participant whose behaviour is deemed inappropriate, disruptive, unsafe, or disrespectful towards others, without refund.

12. Privacy

Personal information provided during booking will be handled in accordance with our Privacy Policy and used only for purposes relating to your booking, communication, and retreat experience.

Contact Us

If you have any questions regarding these Terms & Conditions, please contact us through the Contact page on our website.

We look forward to welcoming you to a future Roaming Spirit Yoga Retreat experience.

Booking Terms & Conditions

Last Updated: June 2026

Welcome

Thank you for booking with Roaming Spirit Yoga Retreats. These Terms & Conditions are designed to ensure a safe, enjoyable, and transparent experience for all guests.
By making a booking, you agree to the terms outlined below.

1. Booking & Deposits

A booking is confirmed once the required deposit or full payment has been received.
For residential retreats, the deposit secures your place and is deducted from the total retreat cost.
The remaining balance must be paid by the date specified at the time of booking. Failure to pay the balance by the due date may result in your place being released.
Day retreats and one-day events generally require full payment at the time of booking unless otherwise stated.

2. Payment Terms

All prices are displayed in GBP (£).
Payment can be made through the methods available on our website.
Booking confirmation and payment receipts will be sent via email.

3. Cancellation by Guest

Residential Retreats

Deposits are non-refundable unless otherwise stated.
If you cancel your booking:
  • More than 60 days before the retreat start date: any payments made beyond the deposit may be refunded.
  • Between 30 and 60 days before the retreat start date: refunds may be offered only if your place can be filled.
  • Less than 30 days before the retreat start date: payments are generally non-refundable.

Day Retreats & Events

Cancellations made at least 14 days before the event may be eligible for a refund or transfer.
Cancellations made less than 14 days before the event are generally non-refundable.

4. Transfers

If you are unable to attend, transfer requests may be considered at the discretion of Roaming Spirit Yoga Retreats.
Any transfer is subject to availability and may incur administrative costs.

5. Cancellation by Roaming Spirit Yoga Retreats

In the unlikely event that a retreat, event, or workshop must be cancelled due to unforeseen circumstances, guest safety concerns, venue issues, or insufficient bookings, participants will be offered:
  • A full refund of monies paid, or
  • The option to transfer to a future retreat or event.
Roaming Spirit Yoga Retreats cannot be held responsible for any travel, accommodation, insurance, or other personal expenses incurred.

6. Health & Wellbeing

Guests are responsible for ensuring they are physically and medically able to participate in yoga sessions, walks, outdoor activities, and retreat experiences.
Please inform us of any medical conditions, injuries, dietary requirements, allergies, or accessibility needs prior to attending.
Participation is voluntary and guests are encouraged to work within their own limits at all times.

7. Travel & Insurance

Guests are responsible for arranging their own travel unless otherwise specified.
For residential retreats, we strongly recommend obtaining suitable travel and cancellation insurance.
Guests are responsible for any personal belongings brought to retreats or events.

8. Liability

While every effort is made to provide a safe and enjoyable environment, participation in yoga, outdoor activities, walks, water-based activities, and other retreat experiences is undertaken at your own risk.

Roaming Spirit Yoga Retreats accepts no liability for injury, illness, loss, damage, or personal expenses except where required by law.

Nothing in these Terms & Conditions excludes liability for negligence resulting in death or personal injury where such exclusion would be unlawful.

9. Photography & Media

From time to time, photographs or videos may be taken during retreats and events for promotional purposes.
If you do not wish to appear in photographs or marketing materials, please inform us before or during the retreat.
We will always respect your preferences wherever reasonably possible.

10. Retreat Changes

Occasionally, retreat schedules, instructors, activities, venues, or accommodation arrangements may need to change due to circumstances beyond our control.
Where possible, guests will be informed of any significant changes in advance.

11. Code of Conduct

We strive to create welcoming, inclusive, and respectful experiences for all guests.

We reserve the right to remove any participant whose behaviour is deemed inappropriate, disruptive, unsafe, or disrespectful towards others, without refund.

12. Privacy

Personal information provided during booking will be handled in accordance with our Privacy Policy and used only for purposes relating to your booking, communication, and retreat experience.

Contact Us

If you have any questions regarding these Terms & Conditions, please contact us through the Contact page on our website.

We look forward to welcoming you to a future Roaming Spirit Yoga Retreat experience.